TRS, Inc.
Scanning Solutions
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WHY CHOOSE TRS? |
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● Simultaneous access to information for multiple users. |
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● No capital investment needed. |
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● Uses existing software. |
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● Imports into electronic medical record. |
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● Barcode integration available. |
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● Never pay a software license or maintenance fee. |
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● Store-N-Scan: Off-site storage with digital records on-site. |
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● Free basic set up and technology support. |
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● RHIA and HIPAA officer on staff. |
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● Eliminates the need for a permanent file area. |
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● Off-site warehousing available. |
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● Print, fax, and e-mail capabilities. |
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● Backup copy of each CD retained by TRS in fireproof vault. |
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● Password protection, authorized accessibility, and audit trails can be added to ensure safety. |
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● Each CD can hold approximately 20,000 images. |
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● Exclusive Tag-N-Match indexing program available. |
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● Superior customer service 24/7. |
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Meeting today's |
TRS Security PolicyTotal Record Solutions operates a secure HIPAA control facility that is staffed 24 hours a day 7 days a week.
Business hours are 7:30 A.M. to 5:00 P.M. Monday-Friday.
The employees of Total Record Solutions are subject to a limited background check. The majority of our employees have been with the company since its conception. All entryways are monitored by closed circuit television and corporate policy states all doors must remain locked at all times. All visitors must wear identifying badges and are only allowed in set areas accompanied by a manager.
All records are stored in boxes placed on shelving units and must be checked in at each station during the conversion process. This allows a precise trail of each file and all employees who have had access to said file. The storage warehouse and offices is equipped with a heat sensitive independent sprinkler system.
All file retrievals must follow a strict format. Each file request is entered into a client specific log including information such as, date requested, file name and number, person requesting the file, specific pages needed or transmitted, means of transmission, and employee facilitating retrieval just to name a few. File retrieval logs are backed up on a bi-weekly basis in both electronic and paper format.
Total Record Solutions retains a back up copy of each image converted. The copies are stored on CD-ROM in a fire proof vault. Should a client ever have an emergency in which they were unable to view/retrieve their converted images, a back up copy is a mere phone call away. TRS stores a back up copy of each images for up to a ten year period, free of charge.
In addition to the before mentioned policies, Total Record Solutions maintains a comprehensive multi-million dollar liability insurance policy.
| Conversion Process | F.A.Q. | Request Retrieval Form | Security Policy | Home |
Total Record Solutions
345 32nd Street S.W. ◦ Wyoming, MI 49548 ◦ EMAIL:
office@totalrecords.org
616-988-5921